[Permanent] Secretary, Part Time at

[Permanent] Secretary, Part Time at

Location: Kent, South East
Description:

Office Assistant – Word, Excel, Outlook and Contact Databases – good telephone manner – strong administration skills – based Tonbridge, Kent – salary 16,500 – 18,500 (19,800 – 21,800 with annual bonus)

We are looking for an Office Assistant with Microsoft Word and Excel experience to provide administration support for a company in the Oil & Gas marketplace and to be responsible for maintaining the smooth and efficient running of the office.

Candidates will need administration experience and competency in using MS Word, Excel and Outlook and Contact databases

A good standard of education including the ability to write English clearly with the correct grammar and syntax is essential as is a good telephone manner and customer care skills and accuracy in all aspects of work

The role will involve providing administrative support to all functions of the business including liaising with staff in the companys engineering, marketing, finance, courses, IT and building services functions.

Day to day duties will include:

Receptionist duties – welcoming visitors/answering door, answering telephone, screening calls and taking messages
Managing in-coming and out-going post and arranging couriers
Scanning/filing
Maintaining a library of books and documents
Ordering and maintaining stationery and office/equipment supplies
Preparing and sending routine correspondence
Managing the weekly fire alarm test
Managing ongoing building maintenance (overseeing cleaners, gardeners, window cleaners etc)
Staff travel and accommodation booking
Managing small projects (e.g. building works, improving office environment etc)
Deputising for Courses Coordinator (holiday cover)
Supporting finance department with credit control and general finance administration duties
Supporting engineers with project admin
You would need to be honest, punctual and well presented as well as a good team worker who is methodical in approach, with an eye for detail

Benefits will include –

26 days holiday plus bank holidays plus further days for 3+ years service
Up to 20% performance-related bonus (between 3,300 – 3,700)
Company pension scheme
Private health care
Flexible working month (earn up to 12 days additional holiday per year) and hours
Option to buy or sell up to 6 days of holiday per year
Funded training
Group life insurance (4 x salary)
Discretionary share option scheme
Free parking

OTJ specialises in engineering and engineering related positions. We are currently looking for Project Managers and Engineers, designers, draughts people, Mechanical, electrical and Electronics Design engineers and draughts people, service engineers, sales engineers, avionics engineers and buyers

All candidates should have the unrestricted right to live and work in the UK

This vacancy is advertised by Otj Recruitment Ltd. The services advertised are those of an employment agency
Salary:16500 – 21800/annum bonus, pension, healthcare

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